Administrative Assistant – University Specialty Surgery Associates

Part Time Fresno, CA Currently Available

JOB PURPOSE:
A non-exempt position responsible for providing administrative support, under minimal supervision, to the Faculty Practice Directors (FPD), the UCOE committees and assigned Corporate committees.

JOB QUALIFICATION REQUIREMENTS

Education:
• A.A. degree or equivalent work experience.

Experience:
• Minimum 3 years related work experience with 1 year in support of senior management. Some healthcare experience and knowledge of medical terminology required.

License and Certifications:
• Valid California driver’s license.

Performance Requirements:
Knowledge:
o Knowledge of organizational policies, procedures and systems.
Skills:
o Self-motivated with strong organizational skills.
o Exceptional computer skills with advanced knowledge of Outlook, MS Word, Excel, Power Point and Internet.
o Verbal and oral communication skills necessary to convey information effectively and professionally, with courtesy and tact.
o Exceptional customer service skills necessary to communicate and follow instructions effectively from a diverse group of physicians and staff.
o Written communication skills that provide the ability to initiate and edit correspondence.
Abilities:
o Ability to work independently and make decisions in a multi-faceted, fast-paced environment with tight deadlines.
o Ability to prioritize and handle multiple tasks simultaneously.
o Ability and willingness to propose and initiate ideas and tasks that will enhance the productivity of the department and therefore improve the overall effectiveness of CCFMG and UCOE practice sites.

Responsibilities

• Coordinates the calendars for two Faculty Practice Directors. Schedules meetings with internal and external customers. Ensures all pertinent information is available for meetings.
• Performs a variety of complex clerical functions and secretarial duties for FPD’s including typing routine and confidential correspondence and preparing drafts, reports, spreadsheets and memos.
• Coordinates and prepares the monthly UCOE, Lead Staff and Performance Improvement committee meetings and agendas. Records minutes of meetings and provides effective follow through on all action items as directed.
• Prepares reference materials through research, spreadsheets and documentation, ensuring that all pertinent information is included and is distributed to Faculty Practice Directors within specified timelines.
• Acts as a liaison between CCFMG affiliates, practice sites, and other business contacts under FPD direction.
• Receives, processes, reports and tracks information related to the operations of UCOE under direction of the FPD.
• Greets customers, receives and distributes mail and reconciles invoices.
• Copying, filing and other administrative duties as assigned.
• Promotes the purpose, values and foundations of CCFMG at all levels of the organization and to our customers.

Interested candidates should click on the application icon below to submit your CV for consideration.

Jennifer Haddadin, Human Resources Administrator F: (559) 453-5233 Apply For This Position
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